This privacy notice provides details of the personal information we collect from you, what we do with it, how you might access it and who it might be shared with
OUR ORGANISATION
ATTENTION all children.
This is a very important notice which we must share with you and any one of your parents or legal guardians. To make use of our services, we need information which is personal to you. For example, your name, your email address and your phone number. It might be so that we cannot use your information unless your parent agrees. Please tell your parents to read the notice below.
ATTENTION all parents / legal guardians
In order for children to make use of our services we need to use their personal information and for this we are required by law to obtain the consent of a parent or legal guardian. Before deciding on consent it is important for parents to understand our information security and privacy policies. It is equally important for parents to explain to children, the implications of not providing our organisation with the proper consent. A link to our consent form can be found wherever we collect personal information of children.
WHAT WE DO WITH YOUR PERSONAL INFORMATION
We use your personal information only for the purpose for which it is collected. Among others, this purpose could be to provide a service, assist us with administration, recruit prospective employees or even to comply with a legal obligation. We may use your personal information for other similar purposes, including marketing and communications, but that will only occur in the case where we have your consent or another lawful justification for doing so.
From our Members we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Membership administration and management | S11 – We have the data subject’s consent | Five years after consent is withdrawn |
| AGM Attendance Register | S15 – To avoid prejudice to the maintenance of the law | Until tax or other legal retention period expires |
From our Customers / Clients we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Customer sales, service and support | S11 – We have the data subject’s consent | Until no longer needed for purposes of data subject’s access |
From our Suppliers we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Supplier Payments | S11 – To conclude or perform a contract to which the data subject is party | Until tax or other legal retention period expires |
From our Students we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Funding, research & communication related to South Africa Wine | S11 – We have the data subject’s consent | Until no longer needed for purposes of proof |
From our Board Members we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Execution of Fiduciary Duties | S15 – To avoid prejudice to the maintenance of the law | Until tax or other legal retention period expires |
From our Beneficiaries we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Personalised services to beneficiaries | S11 – To conclude or perform a contract to which the data subject is party | Until no longer needed for purposes of data subject’s access |
From our Donors we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Donor administration | S11 – We have the data subject’s consent | Upon conclusion of the service, event or promotion |
From our Consultants we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Render various services | S11 – To conclude or perform a contract to which the data subject is party | Until contract completed |
From our Prospective Employees we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..
| Processing purpose | Lawful basis | Retention period |
| Employee recruitment | S15 – To avoid prejudice to the maintenance of the law | Until no longer needed for purposes of data subject’s access |
WHAT PERSONAL INFORMATION DO WE COLLECT?
We only collect the minimum amount of information that is relevant to the purpose. If you interact with us on the internet, the personal information we collect depends on whether you just visit our website or, use our services. If you visit our website, your browser transmits some data automatically, such as your browsing times, the data transmitted and your IP address.
If you use our services, personal information is required to fulfill the requirements of that service.
Generally, we collect the following personal information. If there is any specific personal information to collect, we will indicate as such, at or near the time of collection.
- Email address
- Identification Number
- Name, together with other identifying information
- Physical address
- Telephone number
- Financial & banking details
- Confidential Correspondence
- Gender / Nationality / Social Origin
- Employment history
- Marital Status
- Assessments and Assessment Results
- Education history
- Personal opinions, views or preferences
- Location information
Special personal information could be about your health, your racial or ethnic origin, your trade union membership etc. We collect the following special personal information, under the appropriate lawful basis.:
- Race or ethnic origin
- S27 – For the establishment, exercise or defence of a right or obligation in law
- S29 – We comply with provisions concerning a data subject’s race or ethnic origin
- S27 – For historical, research or statistical purposes, with appropriate guarantees to privacy
- S27 – We have the data subject’s consent
- Health: Psychometric Assessments
- S27 – We have the data subject’s consent
WE COLLECT YOUR PERSONAL INFORMATION FROM THE FOLLOWING INDIRECT SOURCES
| Data subject type | Personal information type | Indirect source name |
| Members | Physical address | SAWIS |
| Members | Identification Number | SAWIS |
| Members | Telephone number | SAWIS |
| Members | Email address | SAWIS |
| Members | Name, together with other identifying information | SAWIS |
WHO MIGHT WE SHARE YOUR PERSONAL INFORMATION WITH?
To maintain and improve our services, your personal information may need to be shared with or disclosed to our service providers, other organisations such as ours or, in some cases, public or legal authorities.
We transfer personal information to the following organisations and countries:
| Data subject type | Organisation name | Type | Country |
| Members | ABC Press | Operator | South Africa |
| Members | Bidvest Data | Operator | South Africa |
| Members | Mail Chimp | Operator | South Africa |
| Members | Member Portal | Operator | South Africa |
| Members | Microsoft 365 – South Africa – Cape Town : Johannesburg | Operator | South Africa |
| Members | On The Dot Supply Chain Management | Operator | South Africa |
| Members | SAWIS | Operator | South Africa |
| Members | SAWIS | Responsible Party | South Africa |
| Members | SAWIS (1) | Operator | South Africa |
| Members | Vinpro | Responsible Party | South Africa |
| Board Members | ABC Press | Operator | South Africa |
| Board Members | Bidvest Data | Operator | South Africa |
| Board Members | Companies and Intellectual Property Commission | Responsible Party | South Africa |
| Board Members | Microsoft 365 – South Africa – Cape Town : Johannesburg | Operator | South Africa |
| Board Members | On The Dot Supply Chain Management | Operator | South Africa |
| Board Members | PWC South Africa | Responsible Party | South Africa |
| Board Members | SAWIS | Operator | South Africa |
| Beneficiaries | Department of Agriculture, Land Reform and Rural Development | Responsible Party | South Africa |
| Beneficiaries | Department of Economic Development and Tourism | Responsible Party | South Africa |
| Beneficiaries | Department of Small Business Development | Responsible Party | South Africa |
| Beneficiaries | Department of Trade, Industry and Competition | Responsible Party | South Africa |
| Beneficiaries | Hortfin | Responsible Party | South Africa |
| Beneficiaries | IDC | Responsible Party | South Africa |
| Beneficiaries | Land Bank and Agriculture Bank of South Africa | Responsible Party | South Africa |
| Beneficiaries | Microsoft 365 – South Africa – Cape Town : Johannesburg | Operator | South Africa |
| Beneficiaries | National Agricultural Marketing Council (NAMC) | Responsible Party | South Africa |
| Beneficiaries | SAWIS | Operator | South Africa |
| Beneficiaries | South African Brandy Foundation | Responsible Party | South Africa |
| Beneficiaries | Vinpro | Responsible Party | South Africa |
| Beneficiaries | Wesgro | Responsible Party | South Africa |
| Beneficiaries | Western Cape Department of Agriculture | Responsible Party | South Africa |
| Beneficiaries | WineMS | Responsible Party | South Africa |
| Beneficiaries | Wines of South Africa | Responsible Party | South Africa |
| Students | Agrijobs | Operator | South Africa |
| Students | Department of Science, Technology & Innovation | Responsible Party | South Africa |
| Students | Microsoft 365 – South Africa – Cape Town : Johannesburg | Operator | South Africa |
| Students | Training Service Providers – South Africa | Responsible Party | South Africa |
| Suppliers | Microsoft 365 – South Africa – Cape Town : Johannesburg | Operator | South Africa |
| Suppliers | SAWIS | Operator | South Africa |
| Consultants | Microsoft 365 – South Africa – Cape Town : Johannesburg | Operator | South Africa |
| Consultants | SAWIS | Operator | South Africa |
| Consultants | Training Service Providers – South Africa | Responsible Party | South Africa |
| Customers / Clients | Citi Sprint | Operator | South Africa |
| Customers / Clients | Microsoft 365 – South Africa – Cape Town : Johannesburg | Operator | South Africa |
| Customers / Clients | On The Dot Supply Chain Management | Operator | South Africa |
| Customers / Clients | Payfast | Operator | South Africa |
| Customers / Clients | SAWIS | Operator | South Africa |
| Customers / Clients | SAWIS | Responsible Party | South Africa |
| Prospective Employees | Hopkins Coetzee | Responsible Party | South Africa |
| Prospective Employees | M3 Human Capital | Operator | South Africa |
If we transfer your personal information outside of South Africa, we apply the necessary safeguards which include, confirming whether the receiving country has the proper data protection law, ensuring that there is a binding agreement between parties or, if the transfer is internal to our organisation, commitment to binding corporate rules. Details of these safeguards may be obtained by contacting us directly.
HOW DO WE LOOK AFTER PERSONAL INFORMATION?
We limit the amount of personal information collected to only what is fit for the purposes as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal information only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal information for historical or statistical purposes we ensure that the personal information cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal information.
HOW CAN YOU ACCESS YOUR PERSONAL INFORMATION?
You have the right to request access to any of your personal information we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.
If you would like to make a request to see what personal information of yours we might hold, you may make a request from our organisation website or contact us as per the details above
Where you have previously given your consent to process your personal information, you also have the right to request that we transmit your personal information to a different service provider.
Where it may have been necessary to get your consent to use your personal information, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal information without affecting the lawfulness of processing based on consent before your withdrawal.
OUR INFORMATION OFFICER
Rico Basson
info@sawine.co.za
Telephone: +27 21 276 0430
Mobile: +27 82 698 4761
THE SA INFORMATION REGULATOR
You have the right to lodge a complaint with the SA Information Regulator. See the Information Regulator contact details below.
The Information Regulator (South Africa)
PO Box 31533
Braamfontein
Woodmead North Office Park
54 Maxwell Drive
2191
POPIA complaints
POPIAComplaints@inforegulator.org.za
+27 80 001 7160
PAIAComplaints@inforegulator.org.za