1. Researchers must adhere to the deadlines and format required for submitting all concept proposals, new project applications, progress reports, and final reports to South Africa Wine. If deadlines are missed, the funding application will not be considered.
   
   
2. Researchers must scan the literature on the specific research topic before submitting their Concept Proposal. This is to clearly explain the study’s novelty in the application or, if it is a repeat study, to demonstrate the reasons for repeating it under South African conditions. A concise, well-constructed motivation (200 words max) is required about the topic.
   
   
3. In the New Project applications, applicants must provide details of their correspondence with industry members and their project expectations. Please complete this section or make a reasonable effort to ensure applications are accepted.
   
   
4. Project leaders to ensure that the entire project team reads and reviews all reports (Progress and Final) before submission to the South Africa Wine Office. This ensures reports are accurate, concise, well-written, and suitable for committee review.
   
   
5. If students cannot complete their studies or projects, the project leader is responsible for completing them and submitting the final report.
   
   
6. Project leaders must inform South Africa Wine immediately if projects change, cannot continue, will be delayed, or if there is any risk that the project may not be completed on time (e.g., student issues, co-funding issues, bursary changes, equipment failure, material loss, etc.).
   
   
7. Project leaders must ensure that project budgets are completed accurately and checked by a qualified financial controller at the Institution involved, or as required by specific university rules, before submission to South Africa Wine.
   
   
8. Requests for Extensions will be handled on a case-by-case basis. Project leaders who require additional funding must communicate their intentions a year in advance. Extension requests must be well-motivated to receive additional time and/or funding.
   
   
9. The final reports of all South Africa Wine-funded research projects will also be made available to the wine industry in South Africa Wine’s Research Library Database.
   
   
10. The raw data for all South Africa Wine funded research projects must be made available to South Africa Wine for follow-up projects if requested after completion.
    
    
11. The results of all South Africa Wine-funded research projects must be:
    
    ●Presented to the end-users in the industry (information days, conferences)
    ●Published in at least one scientific journal (Support to SAJEV is recommended)
    ●Published in one popular magazine (South Africa Wine Technical/WineLand).
    
    
12. South Africa Wine must be acknowledged as the project’s funder in all project-related communications and dissemination activities. Please ensure that the correct South Africa Wine logo is used.
    
    
13. Researchers must liaise with the South Africa Wine Knowledge Transfer Coordinator before presenting South Africa Wine-funded work to the industry to ensure a clear take-home message.
    
    
14. South Africa Wine must be invited to the thesis defences of all South Africa Wine-funded projects.
    
    
15. Researchers must contact the South Africa Wine Office if requested by other industries to conduct Knowledge Transfer activities (e.g., presentations on information days).
    
    
16. South Africa Wine must be present if other parties discuss commercialisation options from South Africa Wine-funded research.
    
    
17. South Africa Wine reserves the right to claim a pro-rata share of any income generated from all projects receiving South Africa Wine funding or follow-on projects from South Africa Wine-funded projects with commercialisation opportunities, whether at full cost, non-full cost, or co-funded by other partners. The share of the rights attributable to South Africa Wine must be negotiated before South Africa Wine will fund the project.
    
    
18. South Africa Wine will use a STEERING committee of representatives from the business, research, and IP Offices involved to guide and make decisions on the commercialisation project outputs.
    
    
19. The procedures and terms of this agreement with researchers are set out in an appendix to the more comprehensive, overarching agreements made with universities and research councils. They must be adhered to (where applicable).
    
    
20. Applicants must accept the TERMS and CONDITIONS, and a signed copy of this document must be submitted to the South Africa Wine office.
    
    
21. It is recommended that all team members review the T&C document to understand the conditions, required actions, and timelines.

JANUARY 2026